Section 6760. Recordkeeping

A. The provisions governing recordkeeping shall be as follows:

1. With regard to the emissions standards in 9VAC5-40-6670 A, 9VAC5-40-6680, and 9VAC5-40-6690, the provisions of 9VAC5-40-50 (Notification, records and reporting) apply.

2. With regard to the emission limits in 9VAC5-40-6570 through 9VAC5-40-6660 and 9VAC5-40-6670 B, the following provisions apply:

a. 9VAC5-40-50 F and H;

b. 40 CFR 60.7; and

c. Subsections B through F of this section.

B. All records shall be kept onsite in paper copy or electronic format unless the board approves another format. All records on each municipal waste combustion unit shall be kept for at least five years, and shall be available for submittal to the board or for onsite review by an inspector.

C. The following records for operator training and certification shall be maintained.

1. Records of provisional certifications, including:

a. For the municipal waste combustion plant, names of the chief facility operator, shift supervisors, and control room operators who are provisionally certified by the American Society of Mechanical Engineers, or an equivalent board-approved certification program.

b. Dates of the initial provisional certifications.

c. Documentation showing current provisional certifications.

2. Records of full certifications and licenses, including:

a. For the municipal waste combustion plant, names of the chief facility operator, shift supervisors, and control room operators who are fully certified by the American Society of Mechanical Engineers or an equivalent board-approved program.

b. Dates of initial and renewal of full certifications and licenses.

c. Documentation showing current full certifications and licenses.

3. Records showing completion of the operator training course, including:

a. For the municipal waste combustion plant, names of the chief facility operator, shift supervisors, and control room operators who have completed the EPA municipal waste combustion operator training course or or an equivalent board-approved program.

b. Dates of completion of the operator training course.

c. Documentation showing completion of the operator training course.

4. Records of reviews for plant-specific operating manuals, including:

a. Names of persons who have reviewed the operating manual.

b. Date of the initial review.

c. Dates of subsequent annual reviews.

5. Records of when a certified operator is temporarily offsite, including:

a. If the certified chief facility operator and certified shift supervisor are offsite for more than 12 hours, but for two weeks or less, and no other certified operator is onsite, the dates that the certified chief facility operator and certified shift supervisor were offsite shall be recorded.

b. When all certified chief facility operators and certified shift supervisors are offsite for more than two weeks and no other certified operator is onsite, the following records shall be kept:

(1) The notice that all certified persons are offsite.

(2) The conditions that cause those people to be offsite.

(3) The corrective actions being taken to ensure a certified chief facility operator or certified shift supervisor is onsite.

(4) Copies of the written reports submitted every four weeks that summarize the actions taken to ensure that a certified chief facility operator or certified shift supervisor will be onsite.

6. Records of calendar dates. Include the calendar date on each record.

D. For emission tests required under 9VAC5-40-6730 C, the following records shall be kept.

1. Emission test results for dioxins/furans, cadmium, lead, mercury, opacity, particulate matter, hydrogen chloride, and fugitive ash.

2. Test reports, including supporting calculations that document the results of all emission tests.

3. The maximum demonstrated load of the municipal waste combustion units and maximum temperature at the inlet of the particulate matter control device during all emission tests for dioxins/furans emissions.

4. The calendar date of each record.

E. For continuously monitored pollutants or parameters, the following records shall be maintained.

1. Records of monitoring data, including the following parameters measured using continuous monitoring systems:

a. All six-minute average levels of opacity.

b. All one-hour average concentrations of sulfur dioxide emissions.

c. For Class I units, all one-hour average concentrations of nitrogen oxides emissions.

d. All one-hour average concentrations of carbon monoxide emissions.

e. All one-hour average load levels of the municipal waste combustion unit.

f. All one-hour average flue gas temperatures at the inlet of the particulate matter control device.

2. Records of average concentrations and percent reductions.

a. All 24-hour daily block geometric average concentrations of sulfur dioxide emissions or average percent reductions of sulfur dioxide emissions.

b. For Class I units, all 24-hour daily arithmetic average concentrations of nitrogen oxides emissions.

c. All four-hour block or 24-hour daily block arithmetic average concentrations of carbon monoxide emissions.

d. All four-hour block arithmetic average load levels of the municipal waste combustion unit.

e. All four-hour block arithmetic average flue gas temperatures at the inlet of the particulate matter control device.

3. Records of exceedances, including:

a. Calendar dates whenever any of the pollutant or parameter levels recorded in subdivision 2 of this subsection or the opacity level recorded in subdivision 1 of this subsection did not meet the emission limits or operating levels specified in this article.

b. Reasons why the applicable emission limits or operating levels were exceeded.

c. Corrective actions taken or being taken to meet the emission limits or operating levels.

4. Records of minimum data, including the following:

a. Calendar dates for which the minimum amount of data required under 9VAC5-40-6750 G and I 4 were not collected for the following types of pollutants and parameters:

(1) Sulfur dioxide emissions.

(2) For Class I units, nitrogen oxides emissions.

(3) Carbon monoxide emissions.

(4) Load levels of the municipal waste combustion unit.

(5) Temperatures of the flue gases at the inlet of the particulate matter control device.

b. Reasons why the minimum data were not collected.

c. Corrective actions taken or being taken to obtain the required amount of data.

5. Records of exclusions, including documentation of each time data was excluded from the calculation of averages for any of the following pollutants or parameters and the reasons why the data were excluded:

a. Sulfur dioxide emissions.

b. For Class I units, nitrogen oxides emissions.

c. Carbon monoxide emissions.

d. Load levels of the municipal waste combustion unit.

e. Temperatures of the flue gases at the inlet of the particulate matter control device.

6. Records of drift and accuracy, including documentation of the results of daily drift tests and quarterly accuracy determinations according to procedure 1 of appendix F of 40 CFR Part 60, for the sulfur dioxide, nitrogen oxides (Class I units only), and carbon monoxide continuous emissions monitoring systems.

7. Records of the relationship between oxygen and carbon dioxide. If carbon dioxide is monitored instead of oxygen as a diluent gas, document the relationship between oxygen and carbon dioxide, as specified in 9VAC5-40-6750 F.

8. Records of calendar dates shall be included on each record.

F. Municipal waste combustion units that use activated carbon to control dioxins/furans or mercury emissions shall maintain the following records.

1. Records of average carbon feed rate, including documentation of the following:

a. Average carbon feed rate in kilograms (or pounds) per hour during all emission tests for dioxins/furans and mercury emissions, with supporting calculations.

b. For the operating parameter chosen to monitor carbon feed rate, average operating level during all emission tests for dioxins/furans and mercury emissions. Supporting data that document the relationship between the operating parameter and the carbon feed rate shall be included in the records.

c. All eight-hour block average carbon feed rates in kilograms (or pounds) per hour calculated from the monitored operating parameter.

d. Total carbon purchased and delivered to the municipal waste combustion plant for each calendar quarter. If the total carbon purchased and delivered is evaluated on a municipal waste combustion unit basis, the total carbon purchased and delivered for each individual municipal waste combustion unit shall be recorded. Supporting documentation shall be included in the records.

e. Required quarterly usage of carbon for the municipal waste combustion plant. If the required quarterly usage for carbon is evaluated on a municipal waste combustion unit basis, the required quarterly usage for each municipal waste combustion unit shall be recorded. Supporting calculations shall be included in the records.

(1) The following equation shall be used for calculation on a plant basis:

where:

C = required quarterly carbon usage for the plant in kilograms (or pounds).

f_i = required carbon feed rate for the municipal waste combustion unit in kilograms (or pounds) per hour. That is, the average carbon feed rate during the most recent mercury or dioxins/furans emission tests (whichever has a higher feed rate).

h_i = number of hours the municipal waste combustion unit was in operation during the calendar quarter (hours).

n = number of municipal waste combustion units, i, located at the plant.

(2) The following equation shall be used for calculation on a unit basis:

C=f*h

where:

C = required quarterly carbon usage for the unit in kilograms (or pounds).

f = required carbon feed rate for the municipal waste combustion unit in kilograms (or pounds) per hour. That is, the average carbon feed rate during the most recent mercury or dioxins/furans emission tests (whichever has a higher feed rate).

h = number of hours the municipal waste combustion unit was in operation during the calendar quarter (hours).

2. Records of low carbon feed rates, including the following:

a. The calendar dates when the average carbon feed rate over an eight-hour block was less than the average carbon feed rates determined during the most recent emission test for dioxins/furans or mercury emissions (whichever has a higher feed rate).

b. Reasons for the low carbon feed rates.

c. Corrective actions taken or being taken to meet the eight-hour average carbon feed rate requirement.

3. Records of minimum carbon feed rate data, including the following:

a. Calendar dates for which the minimum amount of carbon feed rate data required under 9VAC5-40-6750 I 4 were not collected.

b. Reasons why the minimum data was not collected.

c. Corrective actions taken or being taken to obtain the required amount of data.

4. Records of exclusions, including documentation of each time data were excluded from the calculation of average carbon feed rates and the reasons why.

5. Records of calendar dates, including the calendar date on each record.

Historical Notes

Derived from Volume 19, Issue 24, eff. September 10, 2003.

Statutory Authority

§ 10.1-1308 of the Code of Virginia.