Section 360. Personnel records

A. Separate up-to-date personnel records shall be maintained for each full-time and part-time employee, student intern, and volunteer for whom background investigations are required by Virginia statute. Content of personnel records of volunteers, student interns, and contractual service providers shall include, at a minimum, documentation of compliance with requirements of Virginia laws regarding child protective services and criminal history background investigations.

B. Records shall be maintained for each staff to include:

1. A completed employment application or other documentation providing the individual's name, address, and telephone number;

2. Documentation of qualifications, including educational background and professional licensure or certification;

3. Employment history;

4. Written references or notations of oral references;

5. Reports of required tuberculosis certificate;

6. Annual performance evaluations;

7. Date of employment for each position held and date of separation;

8. Documentation of compliance with requirements of Virginia laws regarding child protective services and criminal history background investigations;

9. Driving record verification from the Department of Motor Vehicles and a current copy of the driver's license for staff who transport students;

10. Documentation of all training required by this chapter and any other training or professional development received by individual staff; and

11. A current job description.

C. All personnel records shall be maintained confidentially and retained in their entirety for a minimum of three years after staff's separation from the school.

Historical Notes

Derived from Volume 31, Issue 24, eff. August 26, 2015.

Statutory Authority

§§ 22.1-16 and 22.1-321 of the Code of Virginia.