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Virginia Administrative Code (Last Updated: January 10, 2017) |
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Title 6. Criminal Justice and Corrections |
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Agency 15. Department of Corrections |
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Chapter 80. Standards for Planning, Design, Construction and Reimbursement of Localcorrectional Facilities |
Section 280. Method of reimbursement
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Part IV. Reimbursement
Reimbursement to a locality, localities, regional authority or other combination of localities shall be affected through one of two methods. Reimbursement shall be made through two equal lump sum payments or in payments over a specified period of time. The General Assembly shall determine the method of reimbursement upon evaluation of the jail construction project by the Department of Planning and Budget in consultation with the Treasury Board.
A. Reimbursement requests for payment on projects shall be sent to Department of Corrections, Planning and Engineering Services, Architecture and Design Unit.
B. A locality, localities, regional authority or other combination of localities approved for reimbursement in two equal sums shall be paid equal sums at 50% project completion and at project completion. Fifty percent project completion shall be determined by mutual agreement of the department and project representative. Project completion shall be determined by compliance with project documentation requirements as outlined in Part IV of this chapter.
C. A locality, localities, regional authority or other combination of localities approved for reimbursement in payments over a specified period of time shall be paid in accordance with a contractual agreement entered into with the Treasury Board.
D. A project shall be deemed to be complete upon receipt of all properly prepared final documentation as specified in 6VAC15-80-300 A. Payments for completed projects shall be made within 60 days of the completion of the project.
E. Project documentation for reimbursement and completion shall be submitted to Department of Corrections, Planning and Engineering Services, Architecture and Design Unit.
F. Failure to comply with these standards shall delay the review process and recommendation for disbursement of funds, and may result in the denial of reimbursement.
G. Project documentation shall be reviewed for completeness and accuracy by the reviewing authority and Department of Corrections Accounts Payable Unit prior to recommendation to the Governor and authorization to the Comptroller for issuance of reimbursement payment. The locality, jail board or jail authority shall be notified by the reviewing authority if information is missing, invalid, inaccurate or needs clarification. Such further information requested shall be provided prior to authorization of payment.
Historical Notes
Derived from VR230-30-005.1 § 4.1, eff. July 1, 1994.