Section 20. Policy

VDOT is committed to providing reasonable access to nonwork activities which may improve employees' quality of life, productivity, or access to state-sanctioned programs. This policy is not intended to deny access to the public for the purpose of conducting official VDOT business, nor is it intended to deny use of VDOT facilities to agencies at the federal, state or local levels for the conduct of official business. Meetings of federal, local, or municipal governmental groups are considered official state business, and are not subject to the provisions of this policy. Area headquarters and other facilities without formal meeting rooms are not considered suitable for such access as is authorized by this policy. This policy generally applies to the central office, district offices, and residencies which have dedicated space for meetings.

VDOT bulletin boards, buildings, and grounds are intended for the conduct of state business or VDOT-sanctioned activities. The Governor's office permits the following informational solicitations to occur on state property: Combined Virginia Charitable Campaign (CVCC), U.S. Savings Bonds, and Toys for Tots. Other programs may be allowed access to state facilities upon approval from the Governor's office.

Individuals or groups wishing to use VDOT facilities at any time must make written application informing VDOT of this intention. VDOT reserves the right to limit access to its buildings or grounds based on (i) the degree of disruption to, or interference with, work routine; (ii) the conflict of interest between applicant's purpose and VDOT's mission; (iii) the legality of the proposed activity for which the access is requested; (iv) the safety of the individual or group requesting access; (v) the security concerns regarding VDOT employees or property; and (vi) the site or location of the requested area.

Individuals not engaged in official VDOT business are prohibited from posting messages, distributing literature, or occupying buildings or grounds where public access is limited by written documentation or appropriate informational signs. Any action of this type constitutes trespassing. Any person or group using VDOT property for solicitation or other nonwork purposes without prior written approval must leave the premises if requested to do so by the appropriate VDOT official or law-enforcement authority.

Historical Notes

Derived from Volume 12, Issue 11, eff. March 20, 1996.

Statutory Authority

§ 33.2-210 of the Code of Virginia.