Section 60. Determining payment amount

A. Maximum reimbursable rates.

1. The department will establish maximum reimbursable rates for child care subsidies for all localities in the state by type of care.

2. For children with special needs, payment over the maximum reimbursable rate is allowed when this is appropriate as determined by the local department. The maximum reimbursable rate for children with special needs may not exceed twice the reimbursable rate for care of children who do not have special needs.

3. Providers will be paid for the amount of care approved up to the maximum reimbursable rate of the jurisdiction in which the provider is located. The department will pay the rates and fees providers charge the general public, up to the maximum reimbursable rate. Level two providers will be paid a higher maximum reimbursable rate established by the department.

4. For out-of-state providers, the maximum reimbursable rate of the locality in which the local department is located is used.

5. Parents who choose to place a child in a facility with a rate above the maximum reimbursable rate are responsible for payment of any additional amount, unless the local department elects to pay the additional amount out of local funds.

B. In-home care. For in-home child care, payment must be at least minimum wage, but not more than the maximum reimbursable rate for the number of children in care.

C. Registration fee. A single annual registration fee, if charged, will be paid to level two providers only. The registration fee may not exceed $100. Transportation fees are paid only when the transportation services are provided by the provider. The total cost of care, excluding the single annual registration fee, must not exceed the maximum reimbursable rate and must be identified as one child care cost.

D. Up to 10 holidays identified in subsection 7.6 of the department-approved provider agreement will be paid to level two providers. Level one certified preschools, religious exempt, and voluntary registered providers may be paid for holidays, according to provisions in the department-approved vendor agreement. All other level one providers will not receive payment for holidays unless services are provided on that day.

Historical Notes

Derived from Volume 21, Issue 19, eff. August 1, 2005; amended, Virginia Register Volume 32, Issue 07, eff. February 1, 2016.

Statutory Authority

§ 63.2-217 of the Code of Virginia; 45 CFR 98.11.