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Virginia Administrative Code (Last Updated: January 10, 2017) |
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Title 17. Libraries and Cultural Resources |
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Agency 15. Library of Virginia (Library Board) |
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Chapter 120. Regulations Governing the Destruction of Public Records Containing Socialsecurity Numbers |
Section 10. Definitions
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The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:
"Backup tapes" means a copy of all or portions of software or data files on a system kept on storage media, such as tape or disk, or on a separate system so that the files can be restored if the original data is deleted or damaged and that are overwritten on a regular basis.
"Custodian" means the individual or organization having possession of and responsibility for the care and control of records.
"Electronic record" means records created , stored or accessed by electronic means, including but not limited to computer files and optically scanned files on tapes, disks, CD-ROMs or internal memory.
"Overwritten" means replacing previously stored data on a drive or disk with a predetermined pattern of meaningless information that renders the data unrecoverable.
"Pulped" means a technique of macerating paper documents by soaking them in water and grinding them into pulp.
"Retention period" means the required time period and disposition action indicated in a Library of Virginia-approved records retention and disposition schedule.
"Shredding" means destroying paper records by mechanical cutting. Cross-cut shredders cut in two directions, 90 degrees from the other.
Historical Notes
Derived from Volume 25, Issue 06, eff. December 24, 2008.