Section 350. Documentation requirements for AOSE/PE reports

A. Applications may be submitted for a single lot construction permit, a single lot certification letter, multiple lot certification letters, and subdivision reviews. The minimum requirements for each type of application are listed below. Additional information may be submitted when an AOSE/PE believes it may be in the interest of public health, the environment, or the client.

B. A complete application for a construction permit shall consist of the following:

1. A complete application for a Sewage Disposal System Construction Permit (CHS 200), signed, dated, and with all pertinent information supplied;

2. The appropriate fee for the application as per the Code of Virginia;

3. A site evaluation report in accordance with 12VAC5-615-360 and the department's policies;

4. A proposed well site (when a private water supply is proposed);

5. Construction drawings and specifications for the recommended system in accordance with 12VAC5-615-380 and the department's policies; and

6. A statement in accordance with 12VAC5-615-70, 12VAC5-615-280, and 12VAC5-615-380 C certifying that the site and soil conditions and design conform with the Sewage Handling and Disposal Regulations (12VAC5-610).

C. A complete application for certification letter differs from an equivalent application for a construction permit in that a complete design is not required. It is, however, necessary to assure a system meeting the requirements specified on the application can be supported by the proposed site. Therefore, the requirements for a single certification letter are:

1. A complete application for a Sewage Disposal System Construction Permit (CHS 200), signed, dated, and with all pertinent information supplied;

2. The appropriate fee for the application;

3. A site evaluation report in accordance with 12VAC5-615-360 and the department's policies;

4. A proposed well site (when a private water supply is proposed);

5. An abbreviated system design for the type of system proposed in a form approved by the division; and

6. A statement in accordance with 12VAC5-615-70, 12VAC5-615-280, and 12VAC5-615-380 C certifying that the site and soil conditions and design conform with the Sewage Handling and Disposal Regulations.

D. Applications for multiple certification letters may be used as the method for reviewing proposed subdivisions in localities that do not require the local health department to review proposed subdivisions. Each application submitted must contain the following:

1. Complete applications for Sewage Disposal System Construction Permits (CHS 200), signed, dated, and with all pertinent information supplied;

2. The appropriate fee for each site to be reviewed;

3. Site evaluation reports in accordance with 12VAC5-615-360 and the department's policies;

4. Proposed well sites (when a private water supply is proposed);

5. Abbreviated system designs for the type of system proposed in a form approved by the division;

6. A statement in accordance with 12VAC5-615-70, 12VAC5-615-280, and 12VAC5-615-380 C for each proposed site certifying that the site and soil conditions and design conform with the Sewage Handling and Disposal Regulations; and

7. If the multiple certification letters are intended to establish the suitability of soils for a proposed subdivision, the information specified in subdivision E 3 c of this section is to be submitted by the applicant.

E. Section 32.1-163.5 of the Code of Virginia provides that the department shall accept private site evaluations and designs, for subdivision review for residential development, designed and certified by a licensed professional engineer in consultation with an AOSE or by an AOSE. The following shall apply to all requests for subdivision review and approval:

1. All requests for subdivision reviews must be submitted to the local health department with a request from the local government entity specifically asking for review of the proposed lots for onsite wastewater system approvals pursuant to the local ordinance governing such proposals (cite reference to local ordinance).

2. In localities where there is no subdivision ordinance, subdivisions should be handled using applications for multiple certification letters (see subsection D of this section).

3. All requests submitted by local governments for review and approval must contain the following minimum information:

a. A letter requesting subdivision review and certification by the locality that the subdivision package has been determined to be complete.

b. Individual site and soil evaluation reports in accordance with 12VAC5-615-360 for each proposed lot in the subdivision. These individual reports must be identified as to the subdivision and the proposed lot number.

c. A preliminary subdivision plat that provides the information specified in 12VAC5-610-360. This includes all information required by the local ordinance, and includes the following if not required by local ordinance: proposed streets, utilities, storm drainage, water supplies, easements, lot lines, existing and proposed water supplies for each proposed lot and within 200 feet of any proposed or existing sewage system, and original topographic contour lines by detail survey. The plat shall be prepared according to suggested scales and contour intervals contained in Appendix L of the Sewage Handling and Disposal Regulations.

4. Abbreviated system designs in a form approved by the division for the type of system proposed.

5. A statement in accordance with 12VAC5-615-70, 12VAC5-615-280, and 12VAC5-615-380 C for each proposed site certifying that the site and soil conditions and design conform to the Sewage Handling and Disposal Regulations.

Table 2 Types of Applications
	Single Lot Construction Permit	Single Lot Certification Letter	Multiple Lot Certification Letters	Subdivision
Application	X	X	X
Fee	X	X	X
Site Evaluation	X	X	X	X
Proposed Well Site	X	X	X	X
Construction Drawings	X
Construction Specifications	X
Design Calculations	X
Abbreviated Design Calculations		X	X	X
Certification of Compliance	X	X	X	X
Local Government Request				X
Preliminary Subdivision Plat			X (as necessary)	X
Max. Time to Process	15 Working Days	20 Working Days	60 Days	60 Days
Rec. Time to Process	5 Working Days	10 Working Days	45 Days	45 Days

Historical Notes

Derived from Volume 18, Issue 18, eff. July 1, 2002.

Statutory Authority

§§ 32.1-163.5 and 32.1-164 of the Code of Virginia.